These Terms of Use regulate the relationship between The RKOT Media Group Holdings Limited trading as ‘Rich Kids of Tehran / RKOT’ (“RKOT”, “our”, “us” or “we”) and you in relation to your use of one or more of our websites located at either: https://www.therkot.com/ http://news.therkot.com/ or https://www.instagram.com/therichkidsoftehran (together “our sites”). Our sites are operated by The RKOT Media Group Holdings Limited, a company incorporated in England & Wales (registered number 12270984) and whose registered office is at 86-90 Paul Street, London, England, EC2A 4NE (we, us, our). We are a private limited company.

These Terms of Use incorporate our Privacy Policy (which tells you about how we use your personal information) and Cookies Policy (which tells you about the use of cookies on our sites).

Please read these Terms of Use carefully before you use our sites. They are a legally binding agreement and contain important information on your legal rights and obligations.

By accessing or using our sites, you agree to comply with and be bound by these Terms of Use. If you do not agree to be bound by these Terms of Use, do not access or use our sites.

These Terms of Use apply to everyone who visits our sites, whether or not you are a registered user.

Accessing our sites

1.1 By accessing our sites you confirm that:

1.1.1 you accept and agree to comply with these Terms of Use;

1.1.2 you have read and understood our Privacy Policy;

1.1.3 you accept and agree to comply with our Cookies Policy;

1.1.4 you are over the age of 18 years old; and

1.1.5 accessing adult material is not illegal in your jurisdiction.

1.2 Access to our sites is permitted on a temporary basis and we reserve the right to withdraw or amend access to our sites or any services we provide on our site without notice. As we do not charge you for accessing our sites, we will not be liable to you if for any reason our sites is unavailable at any time or for any period.

1.3 Before you can access certain parts of our sites, or our entire sites, you may be required to complete a registration process by providing the information requested in a form. You must provide information which is complete, accurate, up-to-date and not misleading. We may rely on any information provided by you so it is important you comply with this requirement. You must tell us promptly about any changes to the information that you have provided to us.

1.4 If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these Terms of Use.

1.5 You are responsible for making all arrangements necessary for you to have access to our sites. You are also responsible for ensuring that all persons who access our sites through your internet connection are aware of these Terms of Use, and that they comply with them.

Ownership of OUR SITES AND site content

2.1 We are the owner or the licensee of all Intellectual Property Rights in our sites and in the material published on them (including the Site Content). The Intellectual Property Rights in our sites and those materials are protected by laws and treaties around the world and all such rights are reserved by us.

2.2 We grant you a revocable, non-exclusive, non-transferable, non-sub-licensable, limited right to access, retrieve and display our sites and the Site Content on a computer screen, tablet or smartphone. You may print off one copy, and may download extracts, of any page from our sites for your personal use and reference only provided that you do not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you do not use any illustrations, photographs, video, audio or graphics separately from any accompanying text.

2.3 Other than as set out in condition 2.2 above, you may not use, copy, reproduce, upload, post, modify, transmit, or mirror on another website or in any other media, distribute or create derivative works of our sites or any Site Content. Other than as set out in condition 2.2 above, we do not grant you any rights or licenses to use our sites or any Site Content.

2.4 Our status (and that of any identified contributors) as the authors of material (including the Site Content) on our sites must always be acknowledged.

2.5 If you print off, copy or download any part of our sites in breach of these Terms of Use, your right to use our sites will cease immediately and you must, at our option, return or destroy any copies of any Site Content you have made.

2.6 You acknowledge that the names, images and logos identifying “Rich Kids of Tehran”, “RKOT” (including, without limitation, the Rich Kids of Tehran and RKOT trademarks), our affiliated companies, or our licensors and their products and services are owned by us, our affiliated companies or our licensors. You may not use them without the prior written consent of us and our affiliated companies and/or our licensors (as applicable).

Reliance on information posted

3.1 Commentary and information posted on our sites is not intended to amount to advice on which reliance should be placed. Subject to condition 4.1 , we shall not be liable for any loss or damage arising as a result of such reliance by you or any third party.

3.2 We aim to update our sites regularly and may change the Site Content at any time. Any of the material (including the Site Content) on our sites may be out of date at any given time, and we are under no obligation to update such material.

Our liability

4.1 Nothing in these Terms of Use (including the Privacy Policy and Cookies Policy) excludes or limits our liability for:

4.1.1 death or personal injury arising from our negligence;

4.1.2 our fraud or fraudulent misrepresentation; or

4.1.3 any other liability that cannot be excluded or limited by English Law.

4.2 Subject to condition 4.1, you use our sites at your own risk. Our sites and the Site Content is provided without any guarantees, conditions or warranties of any kind. We do not warrant that the functions contained in our sites will be uninterrupted or error-free, that defects will be corrected, or that the Site Content will be accurate, relevant or appropriate for your circumstances, purposes or requirements.

4.3 Subject to condition 4.1 to the fullest extent permitted by law, we expressly exclude:

4.3.1 all conditions, warranties, representations and other terms which might otherwise apply to your use of our sites and/or any Site Content, whether express or implied by statute, the common law or the law of equity;

4.3.2 any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our sites or in connection with the use, inability to use, or results of the use, of our sites, the use of or reliance on any Site Content, or use of any websites linked to it, howsoever arising and whether caused by breach of contract, tort (including negligence) or otherwise.

4.4 Whilst we will use reasonable endeavours to ensure Site Content and any software and/or data made available on or through our sites does not contain any viruses or harmful code, you understand and agree that any Site Content, software and/or data downloaded or otherwise obtained through the use of our sites is downloaded and used at your own discretion and risk. Subject to condition 4.1, you acknowledge and agree that you will be solely responsible for all loss and damage, including without limitation damage to your own computer system and loss of data arising in connection with the download of such Site Content, software and/or data.

4.5 Where our sites contain links to other websites and resources provided outside the https://www.therkot.com/ or http://news.therkot.com/ domains, such links are provided for your information only. Such links are not and should not be interpreted as endorsement by us of those linked websites. We are not responsible for the privacy practices or content of any such linked websites.

4.6 Reference to third party products, services, companies and websites on our sites is for information purposes only and constitutes neither an endorsement nor a recommendation.

Uploading user content to our site

5.1 Whenever you make use of a feature that allows you to upload User Content to our sites, or to make contact with other users of our sites, you must comply with the Content Standards. All User Content you upload or post must comply with the Content Standards. You agree to indemnify us and keep indemnified us indemnified on demand against all loss and damage suffered by, incurred by or awarded against us arising out of or in relation to User Content which does not comply with the Content Standards.

5.2 We will treat all User Content you post and upload to our sites as non-confidential and non-proprietary. You grant us a perpetual, royalty-free, non-exclusive licence (including the right to grant sub-licences) to use, copy, distribute, reproduce and publish any and all User Content (including, without limitation, on our sites, on other websites, on physical products and in promotional and/or marketing material developed, in each case whether developed by us or on our behalf or on behalf of our affiliates).

5.3 We may disclose your identity to any third party who claims that any User Content posted or uploaded by you defames them, constitutes a breach of their Intellectual Property Rights or breaches their right to privacy.

5.4 We have the right to remove any User Content or posting you make on our sites if, in our opinion, such material does not comply with the Content Standards.

5.5 You shall only upload and post User Content that complies with our Content Standards and that you either own or have permissions to upload or post.

5.6 You represent and warrant on an ongoing basis that you:

5.6.1 are the owner or authorised licensee of all User Content;

5.6.2 have all necessary rights (including, but not limited to, all Intellectual Property Rights) and consents required to publish the User Content and to grant us the rights in the User Content set out in these Terms of Use;

5.6.3 will not upload or post User Content that violates applicable law or regulations; and

5.6.4 have all required permissions and consents from any third-party whose personal information is included in any User Content.

5.7 You agree to make your User Content available to us in the manner envisaged by these Terms of Use without payment or other compensation to you. We may, at our sole discretion, access, delete, edit or remove any User Content registered on our sites, without permission of or notification to you. We may (but are not obliged to) monitor your activities (or be alerted to the same) on our sites for any reason.

Privacy policy

6.1 We process personal information about you in accordance with our Privacy Policy. By using our sites, you consent to such processing and you warrant that all personal information you provide is complete, accurate, up-to-date and not misleading.

Cookies policy

7.1 We use cookies in accordance with our Cookies Policy. By using our sites, you agree to our use of cookies in accordance with our Cookies Policy.

Viruses, hacking and other offences

8.1 You must not misuse our sites by knowingly introducing viruses or harmful code. You must not attempt to gain unauthorised access to our sites, the server on which our sites are stored or any server, computer or database connected to our sites. You must not attack our sites via a denial-of-service attack or a distributed denial-of-service attack.

8.2 By breaching this condition 8, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our sites will cease immediately.

Prohibited uses

You may use our sites only for lawful purposes. You may not use our sites:

9.1.1 in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;

9.1.2 for the purpose of harming or attempting to harm minors in any way;

9.1.3 to send, upload, download, use or re-use any material which does not comply with our Content Standards;

9.1.4 to send, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (i.e. spam);

9.1.5 for any purpose that in our reasonable opinion damages our reputation or the reputation of our affiliated companies;

9.1.6 for any purpose other than your personal, non-business use.

Interactive services

10.1 We may from time to time provide interactive services on our sites, including, without limitation:

10.1.1 chat rooms;

10.1.2 bulletin boards;

10.1.3 comments features,

(together with the interactive services and each an interactive service).

10.2 Where we do provide any interactive service, we will provide clear information to you about the kind of service offered, if it is moderated or not and, if so, what form of moderation is used (including whether it is human or technical moderation).

10.3 We are under no obligation to oversee, monitor or moderate any interactive service we provide on our sites, and subject to condition 4.1 we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our Content Standards, whether the service is moderated or not.

10.4 If you believe that any Site Content or User Content appearing on our sites does not comply with our Content Standards then you may notify us and request that such content is removed from our sites by emailing [email protected] where we are notified of content that does not comply with our Content Standards, we shall remove the relevant content as soon as reasonably practicable following receipt of such notification.

Content standards

11.1 These Content Standards apply to any and all User Content which you contribute to our sites and to any interactive services associated with it.

11.2 You must comply with the spirit of the Content Standards as well as the letter. The Content Standards apply to each part of any User Content as well as to its whole.

11.3 All User Content must:

11.3.1 be accurate (where it states facts);

11.3.2 be genuinely held (where it states opinions); and

11.3.3 comply with applicable law in England and in any country from which it is posted or uploaded.

11.4 User Content must not:

11.4.1 contain any material which is defamatory;

11.4.2 contain any material which is obscene, offensive, hateful or inflammatory;

11.4.3 contain s*xually explicit material;

11.4.4 promote violence;

11.4.5 promote discrimination based on race, s*x, religion, nationality, disability, s*xual orientation or age;

11.4.6 infringe any third party Intellectual Property Rights;

11.4.7 be likely to and/or intended to deceive any person;

11.4.8 be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence;

11.4.9 promote any illegal activity;

11.4.10 be threatening, abusive, invade another’s privacy, or cause annoyance, inconvenience or anxiety to any third party;

11.4.11 be likely to and/or intended to harass, upset, embarrass, alarm or annoy any other person;

11.4.12 be used to impersonate any person, or to misrepresent your identity or affiliation with any person;

11.4.13 give the impression that it emanates from us, if this is not the case; or

11.4.14 advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.

Suspension and termination

12.1 Failure to comply with our Content Standards constitutes a material breach of these Terms of Use and may result in our taking action against you, including without limitation all or any of the following actions:

12.1.1 immediate, temporary or permanent withdrawal of your right to use our sites;

12.1.2 immediate, temporary or permanent removal of any User Content uploaded by you to our sites;

12.1.3 issue of a warning to you;

12.1.4 bringing legal proceedings against you to recover our losses and damages arising out of or in connection with your breach, including pursuant to the indemnity you give us in condition 5.1 above;

12.1.5 further legal action against you; and/or

12.1.6 disclosure of information by us in respect of the breach to law enforcement authorities as we reasonably believe is necessary.

Linking to our sites

13.1 You may link to our home pages, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

13.2 You must not establish a link from any website that is not owned by you.

13.3 Our sites must not be framed on any other site, nor may you create a link to any part of our sites other than the home page. We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with our Content Standards.

Jurisdiction and applicable law

14.1 The English courts will have exclusive jurisdiction over any claim arising from or related to, a visit to our sites. Without prejudice to the foregoing, we retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country.

14.2 These Terms of Use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England.

CHANGES TO OUR TERMS OF USE

We may change and update these Terms of Use at any time. Please periodically review these Terms of Use as your continued use of our sites indicates your agreement to any changes that we make. Some of the provisions contained in these Terms of Use may also be superseded by provisions or notices published elsewhere on our sites.

Competitions and promotions

16.1 We may from time to time run competitions and/or promotions from our sites, which shall be governed by separate terms and conditions provided to you by us.

GENERAL

17.1 We may transfer our rights and obligations under these Terms of Use between you and us to another organisation, but this will not affect your or our rights or obligations under these Terms of Use. We will notify you by posting on our sites if this happens. You may not transfer your rights or obligations under these Terms of Use to another person without our prior written consent.

17.2 These Terms of Use are between you and us. No other person shall have any rights to enforce any of these Terms of Use.

17.3 Headings in these Terms of Use are for convenience only and will have no legal meaning or effect.

17.4 Each of the conditions and sub-conditions of these Terms of Use operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining conditions and/or sub-conditions (as applicable) will remain in full force and effect.

17.5 If we fail to insist that you perform any of your obligations under these Terms of Use, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we will automatically waive any later default by you.

17.6 Entire Agreement:

17.6.1 These Terms of Use (including our Privacy Policy and Cookies Policy) set out the entire agreement and understanding between the parties, and supersede all proposals and prior agreements, arrangements and understandings between the parties, relating to their subject matter.

17.6.2 Subject to condition 17.6.3 , each party acknowledges that in entering into these Terms of Use it has not relied on any representation, warranty, collateral contract or other assurance (except those set out in these Terms of Use) made by or on behalf of any other party at any time. Each party waives all rights and remedies which, but for this condition 17.6.2 , might otherwise be available to it in respect of any such representation, warranty, collateral contract or other assurance.

17.6.3 Nothing in this condition 17.6 limits or excludes any liability for fraud or fraudulent misrepresentation.

Definitions

Where used in these Terms of Use, the following capitalised terms shall have the following meanings:

18.1 Content means all information, profiles, reports, materials, feedback, data, submissions, ideas, tags, messages, recommendations, text, material, articles, photos, music, videos, posts, comments, responses, e-mail and other content.

18.2 Content Standards means those standards set out in condition 9 (Prohibited Use) and condition 11 (Content Standards), which you must comply with when posting and uploading User Content.

18.3 Intellectual Property Rights means:

(a) all (i) patents, patent applications and related patent rights (including divisions, continuations, continuations in-part, renewals, reissues, and extensions thereof) and other rights in inventions; (ii) rights associated with works of authorship including moral rights, copyrights and registrations thereof; (iii) rights relating to the protection of trade secrets and confidential information; (iv) rights relating to the protection of know-how; (v) rights relating to the protection of trademarks, service marks, trade names business names and logos (including rights in goodwill attached thereto); (vi) rights in internet domain names and website addresses; (vii) database rights; (vii) rights in registered and unregistered designs; (viii) semi-conductor topography rights; (ix) other intellectual property rights; and (x) all priority rights related to the foregoing under applicable conventions, in each case, subsisting at any time (whether registered or unregistered);

(b) any pending applications or rights to apply for registrations of any of the rights set out in limb (a) that are capable of registration in any country or jurisdiction; and

(c) any similar or analogous rights to any of the rights set out in limb (a) in any jurisdiction.

18.4 Site Content means Content that we have uploaded to and posted on our sites (including Content provided by other users).

18.5 User Content means all Content posted or uploaded onto our site by you or anyone on your behalf, including, but not limited to, any personal information about you provided by you or collected by us via our sites or otherwise.

PRIVACY POLICY

Last updated 25 May 2018.

theRKOT.com.com is published by RKOT Media Group Holdings Limited (registered number 12270984) (“us”, “our”, “we”, “RKOT”), a company committed to protecting and respecting your privacy.

This Privacy Policy (the “Policy”) sets out the types of personal data we collect and use when you access and visit therkot.com (the “Website”) and how we may use that data.

  1. Introduction

This Policy covers our collection, processing and use of personal data when you use any of our Website.

When you supply any personal data to us we have legal obligations towards you in the way we use that data.  For ease of reading, we have divided this Policy into several sections:

  1. Introduction
  2. What is personal data and what do we collect
  3. How and why do we use/share your personal data
  4. For how long do we keep your personal data
  5. Security & International Data Transfers
  6. Your Rights
  7. Contact Details

It is important that you read this Policy together with any other privacy notice or fair processing notices that we may provide on the Website at or around the time that we collect or process personal data about you (for example, fair processing notices that we may display to you at the time that you sign up to receive our newsletter) so that you are fully aware of how and why we are using that data. 

This Policy supplements other notices including our Cookies Policy and is not intended to override or replace them.

By visiting or otherwise using our Website, you are agreeing to the practices set out in this Policy. If, for any reason, you do not agree to the terms of this Policy, please stop using this Website.

We reserve the right to revise or amend this Policy at any time to reflect changes to our business or changes in the law.  Where these changes are significant we will endeavour to let users of the Website know. However, it is your responsibility to check this Policy before each use of the Website – for ease of reference the top of this Policy indicates the date on which it was last updated.

Please note that our Website is not directed at children under the age of 13 (each “Child” together “Children“) and we do not knowingly collect personal data about Children. If you believe we have collected personal data about your Child, you may contact us at [email protected] and request that we cease processing data about your Child.

2.What is Personal Data and what do we collect?

What is personal data?

Where this Policy refers to ‘personal data’ it is referring to data about you from which you could be identified – such as your name, your date of birth, your contact details and even your IP address.

By law all organisations in the UK are obliged to process your personal data in certain ways and to ensure that you are given an appropriate amount of information about how they use it. You also have various rights to seek information from those organisations about how they are using your data, and to prevent them from processing it unlawfully. For more information about these rights, please see the ‘Your Rights’ section of this Policy.

Data we collect from you when you use the Website

Voluntary Provision of Data

When you voluntarily supply your personal data to us, for example where you; use the Website to upload or send personal data (by filling out the form on our “Follow Us” page to submit an enquiry, subscribing to our newsletter about our work in human rights, following us on social media and/or creating links to our website from your social media accounts, or similar activities in which you volunteer data about yourself); contact us by post, telephone, email or SMS; report a problem with a Website; we may collect, store and use the personal data that you disclose to us.

The personal data we collect from you may include your title, name, address, e-mail address, company, job title, and phone number – but will depend on precisely what details you volunteer to us as you interact with the Website.

Automated Collection of Data

We may also collect personal data about you when you visit the Website through the use of technologies such as cookies. The following are examples of data we may collect:

  • information about your device, browser or operating system;
  • your IP address;
  • information about links that you click and pages you view on our Website
  • length of visits to certain pages;
  • subjects you viewed or searched for;
  • page response times;
  • records of download errors and/or broken links;
  • page interaction information (such as details of your scrolling, clicks, and mouse-overs);
  • methods used to browse away from the page; and
  • the full Uniform Resource Locators (URL) clickstream to, through and from this Website (including date and time).

We use the data described above for several different reasons. Firstly we use it to ensure that the Websites work properly and that you are able to receive the full benefit of them. Second, we use the data to monitor online traffic and audience participation across the Website. We undertake both of these activities because we have a legitimate interest in doing so.

Third Party Resources

We also use the services of third parties to help us to collect various data about you and the way that you use the Website in order to enable us to better understand your interests – both so that we can service content to you that we think will be of interest to you, and so that we can ensure that you are shown adverts delivered by third parties which are more likely to be of interest to you.

Where we use cookies to deliver these kind of services, the delivery of those cookies will be subject to your consent and you will be given the opportunity to refuse those cookies prior to them being delivered to your computer. You are also able to remove cookies from your computer at any time.

For details of the cookies that we use on the Website, what those cookies do, and the privacy policies of the third parties which provide them (where relevant) please see our Cookies Policy.

Please note that, while you have to option to consent to specific individual cookies that, unless specifically set out in our Cookies Policy, we rely on our legitimate interests as our condition for processing your personal data on the basis set out in this section (specifically that we have a legitimate interest in optimising the Website’s content and ensuring that you are served with relevant commercial communications as you use them).

3.How and why do we use/share your personal data

Sharing your personal data

Depending on how and why you provide us with your personal data we may share it in the following ways:

  • we may share your personal data with any member of our company group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006;
  • with selected third parties who we sub-contract to provide various services and/or aspects of the Website’s functionality, such as where third party plugins provide functionality such as image hosting services (see “Service Providers” below); and
  • with analytics and search engine providers that assist us in the improvement and optimisation of this Website as described above.

We will not share your personal data with third parties in order for that third party to provide direct marketing communications to you, unless it relates to a specific activity which we are undertaking with a third party (e.g. a competition where a third party is providing the prize) and you have provided your consent for that use. Such activity may have its own terms and conditions relating to the way in which your personal data may be used, which you will be notified of at the relevant time.

We may also disclose your personal data to third parties in the following events:

  • if we were to sell or buy any business or assets, in which case we might disclose your personal data to the prospective seller or buyer of such business or assets as part of that sale;
  • if OCP or substantially all of its assets are acquired by a third party, in which case personal data held by us about our Website users may be one of the transferred assets;
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or if we are asked to provide your details to a lawful authority in order to aid in the investigation of crime or disorder; and/or
  • in order to enforce or apply our Website’s policies; or to protect the rights, property, or safety of our company, our contributors, our clients or others.

Service Providers

Our service providers provide us with a variety of administrative, statistical, and technical services. We will only provide service providers with the minimum amount of personal data they need to fulfil the services we request, and we stipulate that they protect this data and do not use it for any other purpose. We take these relationships seriously and oblige all of our data processors to sign contracts with us that clearly set out their commitment to respecting individual rights, and their commitments to assisting us to help you exercise your rights as a data subject.

Links to third party sites

Where we provide links to third party websites such sites are out of our control and are not covered by this Policy. If you access third party sites using the links provided, the operators of these sites may collect personal data from you that could be used by them, in accordance with their own privacy policies.  Please check these policies before you submit any personal data to those websites.

4.For how long do we keep your personal data?

We will hold your personal data on our systems only for as long as required to provide you with the services you have requested or to perform the purpose for which that data was collected.

Where you sign up to receive e-mail marketing from us we will retain your e-mail address on file should you ever ‘opt-out’ of receiving e-mails from us. We will retain your e-mail address in this way in order to ensure that we continue to honour and respect that opt-out request.

In some circumstances you can ask us to delete your data: see Your Rights below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this data indefinitely without further notice to you.

5.Security

OCP takes the protection of your personal data very seriously. We use encryption to protect your personal data when appropriate, and all the data provided to us is stored on secure servers once we receive it.

OCP may store your personal data on secure servers either on our premises or in secure third party data centres. 

Please note that some of our service providers may be based outside of the European Economic Area (the “EEA”).  These service providers may work for us or for one of our suppliers and maybe engaged in, among other things, the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Where we transfer your data to a service provider that is outside of the EEA we seek to ensure that appropriate safeguards are in place to make sure that your personal data is held securely and that your rights as a data subject are upheld. If you would like more information about how the mechanism via which your personal data is transferred, please contact [email protected]

6.Your Rights

As a data subject, you have a number of rights in relation to your personal data. Below, we have described the various rights that you have, as well as how you can exercise them.

Right of Access

You may, at any time, request access to the personal data that we hold which relates to you (you may have heard of this right being described as a “subject access request”).

Please note that this right entitles you to receive a copy of the personal data that we hold about you in order to enable you to check that it is correct and to ensure that we are processing that personal data lawfully. It is not a right that allows you to request personal data about other people, or a right to request specific documents from us that do not relate to your personal data.

You can exercise this right at any time by writing to us using the contact details set out here and telling us that you are making a subject access request. You do not have to fill in a specific form to make this kind of request.

Your Right to Rectification and Erasure

You may, at any time, request that we correct personal data that we hold about you which you believe is incorrect or inaccurate. You may also ask us to erase personal data if you do not believe that we need to continue retaining it (you may have heard of this right described as the “right to be forgotten”).

Please note that we may ask you to verify any new data that you provide to us and may take our own steps to check that the new data you have supplied us with is right. Further, we are not always obliged to erase personal data when asked to do so; if for any reason we believe that we have a good legal reason to continue processing personal data that you ask us to erase we will tell you what that reason is at the time we respond to your request.

You can exercise this right at any time by writing to us using the contact details set out here and telling us that you are making a request to have your personal data rectified or erased and on what basis you are making that request. If you want us to replace inaccurate data with new data, you should tell us what that new data is. You do not have to fill in a specific form to make this kind of request.

Your Right to Restrict Processing

Where we process your personal data on the basis of a legitimate interest (see the sections of this Policy which explain how and why we use your information) you are entitled to ask us to stop processing it in that way if you feel that our continuing to do so impacts on your fundamental rights and freedoms or if you feel that those legitimate interests are not valid.

OCP may process your data on the basis of a legitimate interest in the following ways:

  • to optimise website content
  • to track products and services that are popular
  • to provide you with relevant commercial communications

You may also ask us to stop processing your personal data (a) if you dispute the accuracy of that personal data and want us verify that data’s accuracy; (b) where it has been established that our use of the data is unlawful but you do not want us to erase it; (c) where we no longer need to process your personal data (and would otherwise dispose of it) but you wish for us to continue storing it in order to enable you to establish, exercise or defend legal claims.

Please note that if for any reason we believe that we have a good legal reason to continue processing personal data that you ask us to stop processing, we will tell you what that reason is, either at the time we first respond to your request or after we have had the opportunity to consider and investigate it.

You can exercise this right at any time by writing to us using the contact details set out here and telling us that you are making a request to have us stop processing the relevant aspect of your personal data and describing which of the above conditions you believe is relevant to that request. You do not have to fill in a specific form to make this kind of request.

Your Right to Portability

Where you wish to transfer certain personal data that we hold about you, which is processed by automated means, to a third party you may write to us and ask us to provide it to you in a commonly used machine-readable format.

Because of the kind of work that we do and the systems that we use, we do not envisage this right being particularly relevant to the majority of individuals with whom we interact. However, if you wish to transfer your data from us to a third party we are happy to consider such requests.

Your Right to stop receiving communications

Where we send you e-mail marketing communications (or other regulated electronic messages) you have the right to opt-out at any time. You can do this by using the ‘unsubscribe’ link that appears in the footer of each communication (or the equivalent mechanism in those communications).

Alternatively, if for any reason you cannot use those links, or if you would prefer to contact us directly – you can unsubscribe by writing to us at [email protected] and telling us which communications you would like us to stop sending you.

Your Right to object to automated decision making and profiling

You have the right to be informed about the existence of any automated decision making and profiling of your personal data, and where appropriate, be provided with meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing that affects you.

Exercising your rights

When you write to us making a request to exercise your rights we are entitled to ask you to prove that you are who you say you are. We may ask you to provide copies of relevant ID documents to help us to verify your identity.

It will help us to process your request if you clearly state which right you wish to exercise and, where relevant, why it is that you are exercising it. The clearer and more specific you can be, the faster and more efficiently we can deal with your request. If you do not provide us with sufficient information then we may delay actioning your request until you have provided us with additional information (and where this is the case we will tell you).

7.Contact Details

If you have any queries regarding this Policy, if you wish to exercise any of your rights set out above or if you think that the Policy has not been followed, please write to us at:

RKOT

86-90 Paul Street

London, England, EC2A 4NE

Alternatively, you can email us at: [email protected]